Academic Coordinator, CECP

Academic Coordinator, CECP

Posting Number: 201104595

Employment Status: Full Time

Job Family: Operations and Administrative Services

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view the https://www.marquette.edu/ca/hr/documents/total-rewards-guide-2025.pdf.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

This Academic Coordinator role provides support to the Counselor Education and Counseling Psychology (CECP ) department. Support includes purchasing, scheduling, advising, supervising student employees, and assisting all CECP faculty with on-campus and online program and curricular activities.

Duties and Responsibilities

1. Perform on-campus and online CECP graduate course scheduling in collaboration with the Chair of CECP ; enter course codes and distribute course permission numbers. Participate in course approval and bulletin updates. Facilitate course adjustments, enrollment adjustments, classroom/meeting assigning/adjusting and admission updates for on-campus and online graduate programs.

2. Participate in academic and pre-service advising for graduate students (including maintaining graduate files and working directly with the Graduate School) in consultation with the Program Directors (School Counseling, CMHC and Counseling Psychology) and Chair of CECP . Provide curriculum information with graduate students as the first contact and as desirable or necessary afterwards. Assist Program Directors and Chair of CECP with preparing graduate student handbooks, forms and collaborating with editing Graduate Bulletin. Prepare and submit graduation verification and licensure forms in conjunction with Program Directors.

3. Facilitate and record expenditures from the department budget including travel expenses, reimbursements, office supplies, and grant work.

4. Plan events for on-campus master’s and doctoral interviews, new student orientations, department colloquiums, poster events, meetings, and other misc. department and student events as needed.

5. Serve as an administrative advisor to the CECP Graduate Student Organization (GSO ). Provide consultation on university policies and procedures, serve as the assistant academic advisor, and oversee social event planning, and organization of diversity scholarship.

6. Work with Chair of CECP to prepare assessment and required accreditation data for the on-campus and online programs along with collecting and recording alumni survey data to prepare reports for CECP programs.

7. Assist in faculty and staff searches. Schedule and record minutes at departmental meetings and student meetings, prepare promotion and tenure dossiers, provide assistance and training to adjunct instructors and supervisors.

8. Coordinate communication about scholarship opportunities to program students, and work with CECP faculty to communicate scholarships, travel reimbursements and financial aid opportunities.

9. Responsible for the supervision of student employees which includes but is not limited to hiring, training, disciplinary actions, ending the student’s assignment, etc. This includes oversight of event and operations student-staff.

Required Knowledge, Skills and Abilities

Bachelor’s degree in Education, Psychology, Business, Communications, or other related field of study.

A minimum of 1 year of relevant experience.

Strong organizational, interpersonal, and communication skills.

Commitment to diversity, equity, inclusion; ability and desire to work and communicate across cultures and with a diverse population of faculty and students.

Commitment to and ability to maintain confidentiality and have critical judgement and discretionary capacity.

Must be able to work both autonomously and on a team while displaying excellent project and time management skills.

Experience coordinating processes and/or events.

Preferred Knowledge, Skills and Abilities

Supervisory experience.

A history of excellent customer service including problem solving, with a courteous demeanor.

Work within a counseling or clinical mental health counseling profession.

Work within higher education.

Department: College of Education

Posting Date: 11/19/2025

Closing Date:

To apply, visit https://apptrkr.com/6736386

It is the policy of Marquette University to provide equal employment opportunities (EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

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